Our mission
Keeping your business on an even keel.
When an inspector or auditor walks in, everything they ask for should already be in date, in one place and ready to show. Keelsafe keeps your training, documents, checks and actions on course every day, on one login, so an audit is a formality, not a scramble.
Your Ready score
ExampleNearly there
How ready you'd be if an inspector walked in today, from training, documents, actions, risks, plant, inspections and COSHH.
Holding it back
- 3Actions overdueOverdue
- 2Certificates expiring within 30 daysExpiring soon
- 18People with training in dateIn date
Worked out from your own records, no cross-checking by hand.
On an even keel
What keeps you upright is below the waterline.
An inspector doesn't look at the hoardings. They look underneath: training in date, RAMS briefed, inspections done, actions closed. Keelsafe keeps all of it in place, so the business stays steady whatever the weather.
Training in date
Who's out of date, before anyone asks.
RAMS briefed
Who has signed for the current revision.
Inspections done
On schedule, with failed answers raising actions.
Actions closed
Each one checked before it's done.
Plant and COSHH in date
Examinations, pre-use checks and assessments.
Keep what's below the waterline in place, and the business stays on an even keel.
Your Ready score measures exactly this: how much of what's below the waterline is in place today.
When the inspector calls
What an inspector looks at, ready before they ask.
The same questions come up at every inspection, audit and tender. Each answer is already in Keelsafe, and downloads there and then as a PDF or Excel file for the site, date or person asked about: minutes, not days of pulling folders together.
“Is everyone trained for the work they do?”
Every certificate with its expiry in one matrix. Lapses are flagged 30 days ahead, and the matrix downloads for the site or person asked about.
“Show me your Safety Statement and risk assessments.”
Signed, numbered and revision controlled, with the risk table taken from your live register. Every RAMS shows who has been briefed on it.
“When was this inspected or examined?”
Inspections, pre-use checks and thorough examinations with the date, the name and the photos, against the item itself.
“What happened, and what did you do about it?”
Each incident with its investigation, root cause, sign-off and every action raised from it.
“Have the findings been closed out?”
One action list from every source, each with an owner, a due date, the evidence and who checked it before it closed.
“Who was on site, and what are they using?”
The sign-in log and fire roll-call, and a COSHH assessment with its safety data sheet for every substance.
Between inspections, the Ready score and the Attention Centre show what would let you down today, so the team stays on course instead of catching up the week before.
See it working
A tour of Keelsafe in 80 seconds.
The morning dashboard, reporting a hazard, the training matrix, RAMS by project and a QR pre-use check on a digger, recorded on the demo company.
Entered once
One certificate lapses. Every page that should know, knows.
Nobody cross-checks spreadsheets. When a certificate is about to expire, it shows up everywhere it matters, automatically, the same way on every page.
Expiring soon
Manual Handling · J. Murphy
Valid until 20 October
- Company dashboardin the training figures
- Attention Centrelisted as expiring soon
- Training matrixcell turns amber
- The person's recordflagged on their page
- Monthly HSEQ summaryin the month's figures
From report to closed
Nothing reported gets lost.
- 1
Someone reports it
A hazard spotted on site, reported from a phone with a photo.
- 2
An action is raised
With an owner and a due date, in the one action list, with reminders.
- 3
It's checked and closed
Closed once the fix is verified, with who closed it on record.
Built for your kind of business
Tell Keelsafe what you do. It sets itself up for it.
Pick your kind of business when you sign up and you get the functions it uses, your Safety Statement and policies written for your work, its checklists and its usual hazards. Use only what you need; add more any time.
Cafés and restaurants
Fridge temperatures, opening and closing checks and allergen records on a phone instead of a clipboard. Staff sign in and out; an accident is logged in a minute.
Shops and florists
Opening checks, a shop floor walk, staff sign-in, the accident book and training records, with a Safety Statement written for a shop.
Factories and food production
HACCP and machine guarding checks, COSHH, non-conformances and ISO 9001 and 14001 in one place, ready for the auditor.
Warehousing and logistics
Racking and loading bay checks, forklift pre-use checks by QR code, and every driver's licence, CPC and tacho card in date.
Construction and engineering
RAMS, permits to work, toolbox talks, plant checks, subcontractors and injury rates: your tender pack, always up to date.
Pharma and labs
GMP area walks, deviations and corrective actions, calibration dates and controlled documents with sign-off.
Data centres and IT
ISO 27001's Statement of Applicability, the information asset register, data breach records and daily data hall checks.
Offices and services
Workstation assessments, weekly fire checks, policies everyone reads and signs, and training that reminds itself.
Everything on one platform
Information entered once shows up everywhere it matters.
Report from your phone
A hazard, a near miss or good practice in a few taps, with a photo. The right manager gets the action.
One list of actions
Actions from reports, incidents, inspections, audits and non-conformances, each with an owner, a due date and a check before it closes.
Incidents and risks
Investigate with root cause analysis, and keep a risk register on your own risk matrix.
Inspections and audits
Ready-made checklists or your own. Failed answers and findings raise actions by themselves.
Quality and environment
Non-conformances, waste transfers, permits and objectives, in the same place as everything else.
Training and documents
Import your training matrix, see who is out of date, and keep RAMS and policies with their review dates.
Plant and equipment
A QR label on every digger, dumper, ladder and MEWP. The operator scans it and does the pre-use check on their phone.
Site sign-in and fire roll-call
Workers scan the gate poster to sign in and out. See who's on site now, and anyone whose training has run out is flagged at the gate.
COSHH register
Every hazardous substance with its data sheet, pictograms, controls, PPE and first aid, readable by anyone on site from their phone.
Toolbox talks and briefings
Brief a RAMS or a topic and have everyone sign on the screen. See who has been briefed on the current revision.
One price per company, never per person.
Set up your company, invite your team and import your training matrix.